Managing Your Business Finances A Guide to Stay Organised
To manage your business expenses, you should separate your business accounts, improve your business credit score, and use accounting software.

You may have got quite an amazing idea helping you gain a competitive edge, but do you think that is enough for you not to feel frightened about your finances? Surely not. There are several aspects that have a vital role when it comes to hitting the ground running. Neglecting your small financial needs can wreak havoc on your business.

There are times when you find that your cash quickly exhausts, holding you back from investing in big and propitious projects. To some extent, it is the fallout from poor credit management, though it is essential to keep your customers hooked to your business.

Poor revenues are oftentimes blamed for poor money management, but more often, you fail to stay organised.

Tips for managing your business finances

Here are some essential tips you should follow to keep your business finances organised:

·        Separate your business finances from personal finances

Not until you have clarity about your business finances will you be able to make a strategy to take control of your business cash flow. The first step to do in this direction is to separate your personal finances from your business finances. Many new entrepreneurs, primarily the self-employed, use their personal debit and credit cards to meet their business expenses. It can lead to serious complications later on.

·        Open a separate business account. Even if you are self-employed, make sure you withdraw a fixed sum as your pay and use it for your personal expenses.

·        Apply for a business card and dedicate it to business expenses only. The self-employed can apply for an additional card to be used for business expenses only.

By separating your business and personal expenses, your balance sheet and profit and loss statement will show a true financial picture of your business.

·        Set the right amount of pay for yourself

It is vital to write a cheque to yourself every month. However, you should wisely set the amount you pay. Look at your business expenses and see how much revenue is left after meeting all of your expenses. Do not forget to cover unexpected business expenses. For instance, there are chances that your debtors will delay making payments, and as a result, you may struggle with the payments of instalment loans for bad credit. Having money spare in your cash reservoir can keep you from falling behind on payments.

At the beginning of your business, you might not be making a lot of money, but you should still withdraw a small sum as your pay. Consider it as a regular expense of your business. As your business revenues grow up, you should increase your pay if needed.

If your business refuses you to withdraw as much as you need, you should try trimming down your personal expenses. You can take out very bad credit loans with no guarantor from a direct lender for unexpected expenses.

·        Have all financial documents ready to use

You cannot get an insight into your business finances without maintaining business records. You will need the following three financial documents to check the financial health of your business:

Balance sheet

Profit and loss statement

Cash flow statement

A balance sheet specifies how much a business owns and how much it owes. In other words, it shows your equity, the difference between assets and liabilities. Your business is in good condition when you have high equity. You can easily invest in an asset or project.

A profit and loss account lets you gain an insight into your net earnings. You will get details of how much money you earned and how much you spent. If you are looking to raise money from investors, investors will peruse it to decide whether it is worth investing in your business.

The cash flow statement summarises how much cash came in, how much cash came in and how much cash went out. Instead of reflecting the overall health of your business, it emphasises only cash flow. It is crucial to check whether you can quickly meet all operation overheads.

·        Choose accounting software

Investing in good accounting software can help you track all of your business expenses smoothly. Link your business accounts, and it will show all expenses in one place. Although most of the tasks are done automatically, you will still need an expert accountant.

The most significant advantage of using accounting software is that it can club all financial statements and give you an accurate report on the financial picture of your business finances. There are several accounting software solutions, but you should choose the one that lets you and your accountant access your books at any time.

Make sure that the software lets you integrate with your business bank accounts, payrolls and CRM software. It should be able to automate most of the tasks, such as sending invoices and recording and classifying expenses.

·        Improve your business credit score

Even though you may not need to borrow money this time, you will soon have to. Businesses often take out loans, not that they do not have enough cash to invest in a project or asset. They do so because a large payment can spoil your cash flow.

However, you will need a strong business credit score to qualify for a business loan at the most competitive interest rates. In order to build your business credit rating, you should start using your business credit cards or taking out small business loans. Pay them off on time.

If you are self-employed, you will not have a business credit score, but lenders will use your personal credit rating to check your credibility. The best way to build a personal credit score is to take out a credit builder loan. Apart from this, you should also ensure that you pay down all your bills on time. Do not keep the balance on your credit cards.

The final word

It can be pretty challenging to stay organised with your business expenses, but if you stick to the proper technique, you will not face any difficulty with your business cash flow. A rule of thumb says that you should separate your business account from your personal account.

You cannot get clarity about your business expenses if you mix business and personal expenses. Set the right amount of pay for yourself. Choose reputed account software. Improve your business credit score so you do not get business loans at very high-interest rates.